Privacy Policy and Collection Notice

Findlay Roberts Pty Ltd (Findlay Roberts) strives to protect the personal information of our applicants for employment and engagement and candidates interested in employment or engagement with our clients (“Candidates“). This Policy describes how we collect, use, disclose and store our Candidates’ personal information in accordance with the principles in the Privacy Act 1988 (“Act“).

Personal Information means information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion (“Personal Information“). Personal Information may include “sensitive information” including information about an individual’s political opinions, racial or ethnic origin, religious beliefs or affiliations, membership of political organisations, philosophical beliefs, membership of a profession, trade or trade union, sexual preferences or practices, criminal record and health information. Examples of Personal Information of Candidates which may be collected, used and/or stored by Findlay Roberts are:

• Names, addresses and telephone numbers
• Profile photographs
• Email address
• Age or date of birth
• Computer IP address
• Company or educational affiliations
• Profession or occupation
• Qualifications
• Titles
• Information from a Candidate’s CV/Resume
• Employment records
• Details of our services that Candidates have used/enquired about
• Details of a Candidate’s job preferences;
• Opinions about the Candidate (of Findlay Roberts’ personnel and references from previous employers)
• Professional, trade association or trade union membership
• Tax file number
• Banking details
• Passport
• Drivers Licence
• Working visa details
• Criminal record details
• Super fund details
• Next of Kin name and telephone number

Collection of Personal Information

We may collect Personal Information from Candidates in various ways, including dealing with you in person, over the telephone, through the Findlay Roberts website at www.findlayroberts.com.au (“Website“), by email, or via LinkedIn, professional associations of which Findlay Roberts is a member or job boards (including Seek). Sometimes we may collect Personal Information from a third party (including for example representatives of a Candidate’s past or current employer, or a Candidate’s business affiliates, clients or referees) but only if a Candidate has consented to such collection, or where such information is derived from a publicly available source.

Use of Personal Information

The information we collect about Candidates is used for reasons directly related to our business and to allow us to perform the services you expect from us (including to facilitate and/or determine applications for employment or engagement with us or our clients). For example, we may use Personal Information of Candidates to provide Candidates with information and updates (including in relation to the job market, job opportunities or Findlay Roberts), to undertake statistical analysis, or to evaluate the effectiveness of the services we provide.

Disclosure of Personal Information

We disclose Personal Information regarding Candidates to our clients or potential clients, who employ those Candidates, previously employed those Candidates or are considering employing those Candidates. We may also disclose a Candidate’s Personal Information to a third party for the purposes of checking a reference provided in the Candidate’s job application.

We may also disclose the Personal Information of Candidates to contracted parties whom we engage to perform services on our behalf (including contractors, web hosting providers, IT systems administrators, mailing houses, couriers, payment processors, data entry service providers, professional advisors such as accountants, solicitors, business advisers and consultants, marketing or PR agencies and other third parties we may engage to assist in the operation and maintenance of our business and Website). These persons will only have access to such Personal Information required by them to perform their functions and may not use such Personal Information for any other purpose.

We may also disclose the Personal Information to Candidates to a potential purchaser or purchaser of the Findlay Roberts business (or any part thereof) for the purpose of that person or entity conducting due diligence in relation to the Findlay Roberts business or conducting the Findlay Roberts business itself (or part thereof). Any such person or entity will be required to sign a Non-Disclosure Agreement in relation to the Personal Information (amongst other things) prior to acquiring the Findlay Roberts business (or any part thereof).

Additionally, we may disclose Personal Information regarding Candidates where it is disclosed by us in a manner that does not readily permit identification of a Candidate’s Personal Information to the third party.

Other than in the circumstances described above, we will not disclose a Candidate’s Personal Information unless:

• they have given their consent;
• they would reasonably expect, or have been told, that information of that kind is usually passed to a third party;
• it is required by law;
• it is already within the public domain; or
• it will lessen or prevent a serious and imminent threat to an individual’s life or health.

Cookies and Statistical Analysis

The Website uses cookies. When a user visits the Website, certain information regarding a user’s use and behaviour on the Website may be recorded for statistical purposes (for the full terms and conditions relating to our Website please visit www.findlayroberts.com.au).

Website and Information Security and Storage

Upon receipt of your Personal Information we take all reasonable steps to protect that information against loss, unauthorised access, use, modification or disclosure. We store your information in a secure environment to include, password protected electronic files, securing paper files in locked places and ensuring physical access is restricted to authorised personnel.

Although we have implemented substantial security measures in relation to Personal Information, as the Website is linked to the internet (and the internet is inherently insecure) we cannot provide any guarantee regarding security of the Personal Information and other data transmitted to the Website. We will not be liable in any way in relation to any breach of security or unintended loss or disclosure of Personal Information or other data due to the Website being linked to the internet.

Furthermore, we will not be liable in any way for the acts or omissions of any third party to whom we have lawfully disclosed your Personal Information.

When we no longer need your Personal Information and there is no obligation under law (either for us or any users) to retain the Personal Information, we will take steps which are reasonable in the circumstances to delete or de-identify the Personal Information.

External Websites

This Website may contain links to and from websites owned and operated by third parties and which are not under our control (“External Websites“). If you follow a link to any External Website, please note that they have their own privacy policies and that we do not accept any responsibility or liability for the use of any Personal Information or other data by third parties.

Transfers of Personal Information outside Australia

The Personal Information that we collect from you may be transferred to, stored at, a destination outside Australia. The Personal Information may also be processed or used by individuals working outside of Australia who are our agents or contractors. Such processing may, for example, be required in order to provide support services to us in the circumstances described in the “Disclosure of Personal Information” section above.

Access to and quality of your Personal Information

If you wish to correct or remove any of the details you have submitted to us, you may do so by updating your Personal Information on the Website or by contacting us via the details listed below. Our security procedures mean that we may request proof of identity before we reveal Personal Information.

We will take reasonable steps to ensure at all times that the Personal Information we keep about you is accurate, complete and up to date. In order to achieve this, we may monitor your Personal Information and will update our database when you inform us of any change to your details. You have the right to request corrections of any inaccurate information.

If you request to see what Personal Information we hold about you, we will grant access unless we consider there is reasonable grounds to refuse, for example, where that disclosure would unreasonably interfere with the privacy of another individual.

Contact Details

You may direct any questions or concerns that you have regarding this Privacy Policy to:

Nick Knight
mail@findlayroberts.com.au
+61 (0) 404 107 777

We will respond to you as soon as possible.

Privacy Policy Amendment

We reserve the right to amend this Privacy Policy at any time and will publish all amendments on the Website.

Website Terms and Conditions

Please refer to the Website for our full terms and conditions of use. By using the Website, you are agreeing to the collection, use and disclosure of Personal Information as described in this Privacy Policy.